How The Digital Chessboard Academy Runs on ChesSync: Student Portal, Classes and Reminders

Parents often ask how a chess academy keeps classes, schedules, progress and reminders organised behind the scenes. At The Digital Chessboard Academy, our student portal and the administrative side of our classes run on ChesSync, software built for chess academies. This article explains what that means for your family and what ChesSync does.

What is ChesSync?

ChesSync is academy management software made for chess academies. It brings students, batches, attendance, fees, progress reports and family accounts into one place, and it includes a family app for iPhone, Android and the web. Academies use it in place of a mix of spreadsheets and WhatsApp groups.

How we use it at The Digital Chessboard Academy

We run our student portal and the day-to-day administration of our classes on ChesSync. The portal and its app take care of the administrative work, such as keeping student and batch records organised, and they send reminders, so our team does not have to chase these things by hand. That leaves our coaches free to do what matters most: teaching your child chess.

What this means for you as a parent

• Reminders sent for you. You are reminded about what is coming up, so nothing is missed.
• Progress in one place. Practice, performance and progress, with weekly and monthly targets, are available in our Parent Portal.
• Organised classes. Student records, batches and class schedules are kept in one system rather than scattered across messages and sheets.
• More time for chess. Less time spent on admin means more attention on your child's learning. See how to track your child's chess progress.

What ChesSync does for chess academies

This is what the software offers academies in general. Each academy chooses which features it switches on.

• Students, families and batches in one list, with a single family login for brothers and sisters.
• Attendance and classes: the day's classes on a phone, make-up classes that the academy approves, and class packs for private students.
• Fees and receipts: automatic reminders before and after each due date and numbered receipts. Parents pay the academy directly, and the money does not pass through ChesSync.
• Progress and reports: monthly assessments with feedback, weekly and monthly tasks, a learning streak, certificates and a monthly report for each student.
• Chess.com and Lichess: ratings and activity read from a student's public username, with no passwords.
• Learning library and puzzles: lessons sorted by level and a daily puzzle matched to each child.
• Leads: enquiries tracked from the first message to enrolment.

Is my child's information private?

Privacy matters when children are involved. ChesSync states that each academy's data is private to that academy, that a family sees only its own children, and that coaches see only their own batches and only what the academy switches on. We also treat your family's details with care, and we use them only to run your child's classes.

Learn more about how we teach

Behind the scenes, the software keeps things running. In the class itself, it is our FIDE-rated coaches, small groups of 6–7 students and a clear learning path that make the difference. Read why parents trust us, or book a free demo class and see for yourself.

Frequently asked questions

What is ChesSync?

ChesSync is academy management software made for chess academies. It keeps students, batches, attendance, fees, progress reports and family accounts in one place, with a family app for iPhone, Android and the web.

Does The Digital Chessboard Academy use ChesSync?

Yes. Our student portal and the administration of our classes run on ChesSync, which also sends reminders, so our team can spend its time on coaching.

Where can I see my child's progress?

In the Parent Portal, which shows practice, performance and progress with weekly and monthly targets.

Is my child's information shared with other academies?

ChesSync states that each academy's data is private to that academy, that a family sees only its own children, and that coaches see only their own batches and only what the academy switches on.

Explore The Digital Chessboard Academy

• The Parent Portal
• Meet our coaches
• Pricing and plans
• Why parents trust us
• How to track your child's chess progress
• All chess articles

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